# Manage scenes: rename, archive, schedule

At the end, the scene list is tidy: searched and filtered, renamed, duplicated, archived, or deleted. And a finished scene is on its way into a program.

> **Type:** guide
> **For:** Anyone who maintains the collection of scenes.
> **Prerequisite:** read permission for scenes. The card menu checks a separate permission for each action: **Rename** requires the permission to edit, **Duplicate** the permission to create, **Archive** and **Restore** the permission to archive, and **Delete** the permission to delete. If one is missing, the matching entry does not appear at all — see [Permissions by role and by area](/docs/organization/permissions-by-role).
> **Where in the portal:** **Scenes**

## Steps

### Set up the list

1. Open **Scenes**. The **Search scenes** field filters by name.
2. The **Status** filter narrows the list to **Draft**, **Published**, **Archived**, or **All**.
3. Under **Sort**, you find **Recently updated**, **Least recently updated**, **Name A–Z**, **Name Z–A**, **Status (drafts first)**, **Status (archive first)**, **Recently published**, and **Least recently published**.
4. Under **View**, you switch between **Grid view** and **List view**. The list has the columns **Scene**, **Changed**, and **Status**. **Columns** shows and hides them.

If the list is empty, it says **No scenes yet.** If only the selection does not match, it says **No scenes match this selection.**

![The scene list with the search field and the status filter (1), sort and view (2), the Published status badge on a tile (3), and the open card menu with Preview, Edit, Schedule, Rename, Duplicate, Archive, and Delete (4)](/docs/content/bilder/d2f92d97-scene-list-card-menu.png)

### Edit a single scene

1. Open the menu on the tile or in the row. It offers **Preview**, **Edit**, **Schedule**, **Rename**, **Duplicate**, **Archive** (or **Restore** for an archived scene), and **Delete**.
2. **Rename** opens **Rename scene** with the **New scene name** field. The portal reports **Scene renamed**.
3. **Duplicate** creates a copy with the suffix **(copy)** and reports **Scene duplicated**.
4. **Delete** asks **Delete permanently?** and needs your confirmation with **Delete**. **Archive** is the gentler way: the scene is kept and can be brought back through the **Archived** status filter and **Restore**.

### Several at once

1. Check the boxes on the tiles or use **Select all**. The bar shows **3 selected**.
2. Choose **Archive selection** or **Restore selection**. **Clear selection** removes the marking.

### Schedule a scene

1. In the card menu, choose **Schedule**. For a scene that is not published yet, the entry stays selectable and carries the note “Not published yet — only visible on displays once published.”
2. The portal asks **Which program should “Shop window summer promo” go into?** and opens a program entry with this content right there.

## Options

A scene that uses an app that the booked package no longer covers carries the **Blocked** badge with the note “This scene uses Weather — not included in your package. It is currently not playing.” It drops out of programs and rotations, but you can still edit it. Two ways lead out: **View package** leads to billing, and **Remove app from scene** removes the affected widgets. After that, you need to publish again. The portal reminds you with **Widgets removed — publish now so the scene plays again**.

## Check the result

- The list shows the scene with the expected status and the new name, plus **Changed** with the time.
- An archived scene now appears only under the **Archived** or **All** status filter.
- After scheduling, the scene sits in the program as a program entry, see [Create, edit, pause, or delete a program entry](/docs/programs/create-program-entry).

## If something goes wrong

| Symptom | Meaning | Solution |
|---|---|---|
| **Scene was changed in the meantime** when renaming | Someone else has saved the scene in the meantime | Reload the list and rename again. |
| The program entry stays empty on the displays | The scheduled scene is still a draft | Publish first, see [Save, publish, versions, and conflicts](/docs/content/save-and-publish). |
| **Blocked** badge | An app in use is not included in the booked package | **View package** or **Remove app from scene**, then publish again. |
| **Scene could not be archived** | The action failed along the way | Try again. If it persists, check the permission and the connection. |
| A menu entry is missing entirely | You lack the permission for this action — the entry is not shown at all | Check the role or direct permission, see [Permissions by role and by area](/docs/organization/permissions-by-role). |

## Related

- [Create, edit, pause, or delete a program entry](/docs/programs/create-program-entry)
- [When an app does not run](/docs/apps/troubleshooting)
- [Save, publish, versions, and conflicts](/docs/content/save-and-publish)