# Create, edit, pause, or delete a program entry

At the end, you have a program entry: a piece of content in a time window that sits on top of the base program there. The same steps also lead to editing, pausing, and deleting.

> **Type:** guide
> **For:** Anyone who plans exceptions to the normal case — lunch menu, club night, holiday notice.
> **Prerequisite:** The permission to edit programs — by default, the roles **Owner** and **Manager** have it. In addition, a created program and the content that should run.
> **Where in the portal:** **Programs** › program › **Program entry** button

## Steps

### Open the dialog

1. Open the program under **Programs**. Three gestures lead to the same dialog:

| Gesture | What is already filled in |
|---|---|
| **Drag** across an empty area in the weekly plan | Weekday and time window of the dragged area |
| **Program entry** (button above the weekly plan) | Nothing — the dialog starts with the weekdays and `08:00 – 20:00` |
| **Click** on a block in the weekly plan or a row of the program entry list | Everything — the entry opens for editing |

2. The dialog is called **Create program entry** (or **Edit program entry** when you edit an entry) and asks: “What should run when?”

### Provide the four details

3. **Content**: **Change** opens the same picker as for the base program, with the tabs **Scenes · Playlists · Media · Off air**.
4. **Time**: **From — to** in a 15-minute grid. **All day (24 h)** sets a window across a full 24 hours. If the end lies before the start, **The window ends on the following day.** appears with a moon icon. A footnote names the time zone, for example **All times in Europe/Berlin.**
5. **Repeat**: the day switches **Mon** to **Sun** and next to them the **Quick pick:** **Daily · Weekdays · Weekend · One-off only**. **One-off only** switches the days off and requires a **Date of the appointment**. The portal derives the kind of repeat from this: all seven days result in daily, a subset in weekly, and a **Date of the appointment** in one-off.
6. **Label (optional)**: free text for the block in the weekly plan. “Without a label the calendar shows the name of the content.”
7. **Save** closes the dialog. The portal reports **Program entry saved**.

If a required detail is missing, such as a weekday for a weekly repeat or a **Date of the appointment** for **One-off only**, the reason appears as a red note at the end of the dialog, directly above **Cancel** and **Save**. **Save** stays locked until the detail is provided.

![The Create program entry dialog with the question “What should run when?”: the Content section with the Change button (1), the Time section with From — to and All day (24 h) (2), the note with a moon icon “The window ends on the following day.” (3), the footnote with the time zone (4), and the Repeat section with day switches and quick pick (5)](/docs/programs/bilder/316161fc-program-entry-dialog.png)

*1 Change button in the Content section · 2 Time section · 3 Note about the following day · 4 Footnote with the time zone · 5 Repeat section*

### Pause a program entry

8. An entry that should not run for now does not have to be deleted. Switch on **Do not play for now** in the dialog or use the switch at the end of the row in the program entry list.
9. The entry is kept, skipped during playback, and carries the **Paused** badge in the list and the weekly plan. It therefore covers nothing either.

![The program entry list in the sidebar of the program editor: a row with preview, label, and the short form of the repeat (1), the switch at the end of the row (2), and the row of a paused entry with the Paused badge (3)](/docs/programs/bilder/6cb0d1c4-program-entry-list-paused.png)

*1 Row of a program entry · 2 Switch at the end of the row · 3 Row of a paused entry*

### Delete a program entry

10. Open the entry and click **Delete program entry** at the bottom left. In the same row, the portal asks **Really delete?** and requires **Delete permanently**. The portal confirms with **Program entry deleted**.

## Options

From finished content, you go straight into the program: **Schedule** in a scene's menu, **Add to program** in the playlist editor. Choosing a program card opens the editor and, in it, **Create program entry** with the content you brought along.

If an entry carries a monthly repeat or several time windows, the box **This program entry has special times** points this out. You can safely change the content, label, and pausing. Only a change to **Time** or **Repeat** replaces the special form with what is set here.

## Check the result

- In the weekly plan, the entry appears as a colored block over the pale area of the base program. The color follows its kind of content.
- In the program entry list, a row appears with preview, label, a short form of the repeat, and the switch. One-off appointments come first, then the recurring ones by start time.
- If the window is running right now, the **On now** card names the entry and its window. **Open entry** jumps into it.
- The entry takes effect on the displays only once the program is assigned to a display.

## If something goes wrong

| Symptom | Meaning | Solution |
|---|---|---|
| **Please pick at least one weekday.** | A weekly repeat without a day would never occur. | Switch on at least one day switch or change to **One-off only**. |
| **Please pick a date.** | **One-off only** without an appointment. | Set a date in the **Date of the appointment** field. |
| **These details could not be saved. Please check the time and the repeat.** | The time details do not make a valid repeat. | Check the time and weekdays. For a full 24 hours, set **All day (24 h)**. |
| **This program already has the maximum number of program entries.** | The cap of 200 entries per program is reached. | Merge entries, delete the ones you do not need, or create a second program. |
| Two entries lie on top of each other | Overlaps are allowed. A fixed order decides. | [Which program entry wins when entries overlap?](/docs/programs/about-priorities) |

## Related

- [Day windows, midnight, and time zones](/docs/programs/time-windows)
- [Which program entry wins when entries overlap?](/docs/programs/about-priorities)
- [Schedule time off air](/docs/programs/schedule-off-air)