Invoice profile, VAT ID, and tax

After this page, your invoice profile is complete in the portal, your VAT ID is entered for checking, and you know which VAT appears on your document.

Every document goes to this address, and the country decides the VAT. If details are missing, no invoice is created: The section says “For your invoice we need company, address and country.” and offers Fill in invoice profile.

Steps#

Enter company, address, and document language#

1. Open Billing, switch to the Payment tab, and click Change next to the Invoice profile. From within a running order, the same fields are in section 2, Invoice profile.
2. Fill in the sheet Change invoice profile: Company, Contact person, Street and number, Address line 2, Postal code, City, Country. If a required field is missing, the sheet counts the ones still open.
3. Enter the Invoice email and choose the Document language: German or English.
4. Click Save.

Szenera assigns the Customer number with the profile. Before that, it says “assigned with the profile”.

Enter the VAT ID and have it checked#

1. Enter the number in the VAT ID field. Next to it is the pattern of your country.
2. Save. The check runs in the background with the European register: “We are checking the number with the EU register.”
3. If the checking service does not answer, start the check again with Check now.

The status appears next to the field:

A confirmed number is checked again after ninety days, in the background and without consequences for your orders.

Options#

Which tax appears on your document#

A single case decides, and the document names it:

• Germany: 19% VAT, shown separately, without additional text.
• EU with a confirmed VAT ID: 0% and the note “Reverse charge — the recipient is liable for VAT”. You owe the tax in your country. Your number appears on the document with the day of confirmation.
• EU without a confirmed number: no order possible. “Our offer is addressed exclusively to businesses.”
• Outside the EU: not taxable in Germany, no German VAT.

How prices are shown#

Individual prices are shown net, with “plus VAT” as a footnote. Every total is built up in steps: items, Subtotal (net), VAT, Total (gross). The gross amount appears exactly once, as the number that is paid. Invoice amounts are gross amounts. What an order costs today, Szenera calculates pro rata from the order day to the end of the period, and the amount matches the invoice that follows to the cent.

Check the result#

• The Invoice profile section shows company and address, Country, VAT ID, Invoice email, and Document language instead of the note about missing details.
• With a confirmed number, it says “checked on” with a date. The header of billing names your Customer number.
• The Next invoice preview shows VAT with a rate or Reverse charge 0 %.

If something goes wrong#

Related#

• Master data of the organization — name, short name, and contact, which are not on the invoice.
• Invoices, credit notes, and documents — what the finished document looks like and where it is stored.
• Change your contract: displays, package, add-ons — the ordering path for which the profile must be complete.