Manage playlists

At the end, you find every playlist again, rename it, duplicate it as a starting point for the next promotion, and delete what nobody needs anymore. And you see in which programs a playlist is the base.

Steps#

Find playlists#

1. Open Playlists. With View, you switch between Grid view and List view. The tile shows a live preview of the item that is currently playing.
2. Search for the name in the Search playlists field.
3. Filter by Source: All, Manual, Folder, or Tags.
4. Under Sort, choose for example Recently updated, Name A–Z, or Extent (largest first).
5. In the list view, Columns shows or hides the columns Source, Extent, As base, and Changed. The Playlist column always stays visible. Load more loads further entries.

1 Search field · 2 Source filter · 3 View switch · 4 Column row · 5 Row menu

Rename and duplicate#

6. Open the menu on the entry. It offers Open, Rename, Duplicate, and Delete. A right-click on a tile or row opens the same menu.
7. Rename opens the Rename playlist dialog. Enter 1 to 200 characters and confirm with Rename. The portal reports Playlist renamed.
8. Duplicate immediately creates a copy named after the pattern “Name (copy)”. The portal reports Playlist duplicated. The copy is a convenient starting point for a variation.

Delete#

9. Delete in the menu opens the prompt Delete playlist permanently? with the name and the note: “The playlist will be removed permanently. It cannot be deleted while a program still uses it.” Delete confirms, and Cancel aborts.
10. For a playlist from a cloud folder, it also says: “The folder sync and the imported media stay — only the playing sequence is deleted.”
11. To delete several at once, check the boxes on the entries. The bar shows 3 selected and offers Select all, Clear selection, and Delete selection. The prompt then reads Delete 3 playlists?.

See where a playlist runs#

12. The As base column and the tile say Base in 2 programs — that is, the programs in which this playlist is the base program.
13. Open the playlist: in its header, the same note leads to the Programs using this playlist as base popover with the names as links.
14. Next to it, Add to program leads to the program picker, with this playlist preselected as the content.

This number deliberately does not say whether a playlist is also scheduled as an individual program entry or assigned directly to a display. The full picture comes from the program itself and the display's Playback tab. For deleting, all three uses count.

Check the result#

• The new name appears in the list, and the Changed column carries the current time.
• A deleted playlist has disappeared from the list. The portal reports Playlist deleted.
• After a bulk delete, the message names the partial result, for example 4 deleted, 1 skipped (scheduled).

If something goes wrong#

Related#

• Manage programs: rename, delete, check assignments
• Create a program and choose the base program
• Permissions by role and by area